Skip Navigation

Managing Share Settings

Last updated on 03 Nov 2022
3 min read

In the web app From your Workspace overview, click the Three dots icon on your document’s thumbnail and choose Share…. From there, you can manage the access level of your documents for people inside or outside your Workspace.

  • You can invite people outside of your Workspace to view or edit your document as Guests.
  • You can restrict permissions for everyone in your Workspace and invite specific people in your Workspace to view or edit.
  • You can also make the document accessible via a public link.

Note: Inviting people outside of your Workspace does not affect the cost of your subscription, but anyone you invite to Edit a document will need to be an Editor on another Workspace or have a subscription.

Share a document via email

Type the email address of the person you want to invite and choose the type of access you want to give them using the dropdown menu. If the person you’re inviting is already a Workspace member, an autocomplete option will let you quickly select their name. If you’re inviting someone from outside your Workspace, type the full email as normal. Click Add to send out an invitation email.

Sharing a document by invite using an email address in the web app (July 2022)

When you share a document with someone, you can choose between two access levels:

  • View: View the document, inspect layers and Artboards for handoff, download assets and leave comments in the web app.
  • Edit: All of the above, as well as the option to open and edit the document in the Mac app. This access level requires a subscription.

Note: When you share a document with someone, it will appear in their Shared with Me tab.

When you’ve sent an invitation to a Guest, you’ll see an Invite Pending badge next to their email until they’ve accepted. Permanent Workspace members won’t have a badge, unless they’re an Admin. You can upgrade or downgrade anyone’s access level at any point and fully remove their access by opening the drop-down menu and choosing Remove….

Set an access level next to Public (Anyone with the link). Here, you can also set commenting, inspecting and downloading permissions. The default level is No access which makes the public link unavailable and keeps your document private.

Using the web app to share a document publicly and copy a link for use by anyone (July 2022)

Note: To comment on a shared public document, you’ll need to sign in to your Sketch account.

Note: If you’re viewing an older version of a document in the web app, you can copy and paste its URL to link specifically to that update. The URL in the Share settings will always link to the most recent version.

When you choose an access level for anyone with a link or email invitation, you can show or hide comments on Artboards by toggling the checkbox in the dropdown menu.

An image showing the comments checkbox in the Document Settings window

Workspace Admins can disable public links at a Workspace level. Head to People & Settings and click Disable Public Links. When an Admin disables public links, you’ll only be able to share documents with other Workspace members and Guests. No one will be able to share a document via public link unless an Admin enables public links again.

Note: When an Admin disables public links, this will also automatically disable any existing public and embedded links in your Workspace — as well as preventing you from creating more.