With Sketch Cloud, you can share Sketch documents and Libraries with others, collaborate and gather feedback, or store your designs privately in the cloud.
There are two ways to use Cloud:
With a Personal License — Sketch Cloud is free, but you will need an active Sketch License (or an active trial) to use it. Any documents you upload are private by default, but you can choose to share them with others. Based on your settings, they’ll be able to leave comments, download documents or add them to Sketch as Libraries.
With a Team Account — Sketch for Teams is currently in beta. When you create a Team, you can invite members to share Sketch documents and collaborate inside a single Team workspace.
If you also have a Personal License (in the form of a Sketch license key) You can choose whether to upload documents to your Team’s shared workspace or your personal account. Find out more about Sketch for Teams pricing.
Creating a Sketch Account to use Cloud
With a Personal License
There are a few ways to create a Sketch Account and use Sketch Cloud as an individual.
If you’re registering the Mac app for the first time, we’ll ask you to sign in to your Sketch Account or create one right after you’ve entered your personal license key.
We’ll send you an email to verify you created an account and you’ll need to confirm this to use Sketch Cloud.
From a Team Invitation
If someone invites you to join a Team on Sketch Cloud, you’ll get an email invite. Click on the link in the invite, sign up for a Sketch Account and then click Accept Invite. We’ll send you an email to verify you created an account and you’ll need to confirm this to use Sketch Cloud.
If you’ve been invited to a Team as Contributor, you’ll use your Sketch Account details instead of a license key in the Sketch Mac app. When you open the Mac app for the first time, choose the Sketch for Teams tab from the registration window and enter your Sketch Account details.
If you’re using a trial of the Sketch Mac app, you can enter your Sketch Account details and register the app by clicking the Register Now button under the Account tab in Sketch’s preferences.
Note: If you’ve been invited to a Team on Sketch Cloud, you’ll need to sign up for a Sketch Account with the email address you were invited with, even if you already have another Cloud account.
Sketch Account Settings
To access your Sketch Account settings from the Cloud website, click on the avatar in the top-right corner and choose Settings in the drop-down menu. From the Mac app, click on the Account Settings… button under the the Account tab in Sketch’s preferences.
On the settings page, you can:
- Change your name, email and password
- Upload or change your avatar
- Choose whether or not to receive email notifications
- See which teams you’re a part of (as well as create new ones)
- Delete your account
Creating a Team
If you want to set up a Team, you’ll need to have signed up for a Sketch Account.
To create a new Team, click on your profile icon in the top-right corner and choose Settings. In your Sketch Cloud settings, scroll down and click the New Team button.
Give your Team a name, (optionally) upload a logo, and choose how you’d like to pay. For more details on pricing, take a look at the Sketch for Teams Pricing help article. Then click Continue to Payment Details. Enter your payment details and billing information, then click Start New Trial to get started.
Note: Each new Sketch for Teams account comes with a 90-day free trial. After that time, you’ll be billed based on the number of Contributors in your Team. For more information, take a look at the Sketch for Teams Pricing help article.
Inviting People to Your Team
To add people to your Team, make sure you’re logged into Sketch Cloud and in your Team’s workspace (use the drop-down menu in the top-left corner to make sure it’s showing your team’s name) Click on the cog icon in the top-right corner of your Team’s workspace to head to your Team’s settings, scroll down, then click on the Invite Member button.
In the window that appears, enter the email address of the person you’d like to invite to your team, choose whether or not they’re a Contributor by checking the checkbox, then click Invite Member.
In the Members section of your Team’s Settings, you’ll see the person you’ve invited listed along with an Invite pending badge next to their name to indicate they haven’t accepted your invitation yet.
Types of Team Members
When you create a new Team member, you can choose to give them one of two access types:
- Contributors can use Sketch to edit and upload documents. Your Sketch for Teams bill is based on the number of Contributors in your team.
- Viewers can log in to Sketch Cloud to view and comment on Team documents. You can have as many Viewers as you like in your Team for free. Viewers cannot open Sketch
Note: If you’ve created a Team, you’ll automatically be a Contributor. You can change your Access rights to Viewer, but your Team will always be billed for at least one Contributor, even if you haven’t assigned anyone to that role.
You can also give every Team member one of two roles:
- Admins can manage your Team settings, members and billing.
- Members can’t manage your Team in any way.
Note: If you’ve created your Team, you’ll automatically be an Admin and you can’t be downgraded to a Member.
How to Upgrade and Downgrade Team Members
To change a Team member’s access type (Contributor or Viewer) or role (Admin or Member), click the Edit button next to their name in your Team’s settings page.
Note: If you upgrade a Team member to a Contributor, you’ll be charged based on the remaining time in your current billing period (monthly or annually). If you downgrade a Team member from a Contributor to a Viewer you’ll still be charged for the Contributor role they had during your current biling period. You can reassign a Contributor role to someone else in your team at no extra cost.
How to Remove Team Members
To remove a Team member, click on the Edit button next to their name in your Team’s settings page, then choose Remove from Team. When you remove someone from your team, all of their documents will remain in your shared workspace.
To access your Team’s settings, navigate to your team’s workspace by using the drop-down menu in the top-left (make sure your Team’s name is showing) and click the cog icon in the top-right. On your Team’s settings page, you can:
- Change the name of your Team
- Upload or change your Team’s logo
- Invite, edit or remove Team members
- Delete your Team
- Update your billing information
- Cancel your Team’s subscription
How to move documents from a personal to a Team workspace
You can move documents from your personal workspace to your Team’s workspace by hovering over the document’s thumbnail, clicking the “more options” icon (the three dots) icon that appears and choosing Move to Team. From there, select the team you want to move your document to and click Save Changes to confirm.
Note: You cannot undo the process of moving a document from a personal to Team workspace.
With Documents in the Cloud, you can save and open documents from Sketch Cloud directly in the Sketch Mac app.
You can choose whether to save new documents locally or to Sketch Cloud by default under the General tab of Sketch’s Preferences.
You can check at any time whether a document you’re working on is saved to Sketch Cloud or not by looking for to its title at the top of the app window. Cloud documents show a Cloud icon next to the title, and when you’re working on a Cloud document that hasn’t been saved, you’ll see the word “Edited” next to it.
How to Open Cloud Documents
You can find and open Sketch Cloud documents under the Cloud tab in the Welcome Window. Click and hold the tab itself to switch between your Personal workspace and Team workspace(s) if you’re part of a Team.
If you’ve set your documents to save in Sketch Cloud, you can bring show the Welcome Window by choosing File > Open Cloud Document (or press ⌘ + O). If you’ve set your documents to save locally by default, choose File > Open Cloud Document (or press ⌘ + ⇧ + O).
If you’ve set your documents to save in Sketch Cloud, choose File > Open Local Document… (or press ⌘ + ⇧ + O) to open the standard macOS Open dialog and open a local document.
How to Create Cloud Documents
Inside the Welcome Window, you can double-click on any document thumbnail to open it in Sketch. Or double-click on New Cloud Document to create a new one.
If you’ve set your documents to save in Sketch Cloud, choose File > New (or press ⌘ + N) to create a new Sketch Cloud document. If yyou’ve set your documents to save locally by default, choose File > New (or press ⌘ + N) instead.
If you’ve set your documents to save in Sketch Cloud and want to create a new local document, choose File > New Local Document… (or press ⌘ + ⇧ + N).
How to Save Cloud Documents
If you’ve set your documents to save in Sketch Cloud, choose File > Save (or press ⌘ + S) to save your document to Sketch Cloud. Give it a name and (if you’re part of a team) choose which Sketch Cloud Workspace you want to save it to in the dialog that appears.
If you close a document while it’s saving to Cloud, we’ll ask you whether you want to wait for the save to complete or whether you want to close and cancel the save.
Note: When you’re working on a Cloud document, Sketch will save your changes regularly and automatically to help you avoid losing any work. If there’s no internet connection when you go to save, Sketch will save a local copy and you’ll need to manually upload this to Cloud when you next connect to the internet.
How to Manually Upload Documents to Cloud
If you’ve set your documents to save locally by default, click on the Cloud button in the toolbar, select either your personal or Team Workspace (if you’re part of a Team), then choose Upload.
How to Rename Cloud Documents
To rename a Sketch Cloud document in the Mac app, choose File > Rename, enter its new name in the title bar, then press enter on your keyboard to save.
Sharing Documents on Cloud
From the Documents window on the Mac app, you can right-click on any Cloud document and choose Copy Link to copy a link to the document in Sketch Cloud to your clipboard.
From a Sketch Cloud document you’ve opened in the Mac app, click on the Cloud button in the toolbar and choose Copy Link to copy a link to the document in Sketch Cloud to your clipboard.
You can also choose Manage Share Settings… to open the documents share settings in Sketch Cloud in your web browser. From here, you can select who can see your document and if they’re able to comment on it, download it or use it as a Library.
Tip: You can find both Copy Link and Manage Share Settings… in the menu bar under File > Share as well.
If you’re viewing a document in Sketch Cloud in your web browser, click on the “more options” icon (the three dots) icon in the top-right to open its Share Settings and invite people to view your document via email. Or simply copy the link in your browser’s address bar if you’ve set the document to be visible to anyone with the link.
Note: If you’re viewing an older version of a document in Sketch Cloud, you can copy and paste its URl to link specifically to that version. The URL for the document overview will always link to the most recent version.
Viewing Documents on Cloud
There are a few different ways to view documents in Sketch Cloud.
If you’re editing a document in the Mac app, click on the Cloud button in the Menu Bar, or head to File > Share and choose View on Sketch Cloud…. This will open the document in a new browser window.
If someone has shared a document with your Sketch Cloud email address, you’ll find it under the Shared with Me tab in your Personal Workspace.
If you’re part of a Team (as a Contributor or Viewer), select your Team from the drop-down menu in the top-left of Sketch Cloud to view all of the documents your Team have shared.
If you’ve been sent a link to a Sketch Cloud document, clicking on that link will open it up in Sketch Cloud in a new browser window.
When you open a document in Sketch Cloud, you’ll its prototypes, pages, Artboards and Symbols. You can click any of these to view them in more detail. You can also use the drop-down menu in the document’s title to view a particular page’s Artboards.
When you’re viewing an individual Artboard, you can use the Arrow keys or click on the arrows in the top-right to jump between the different Artboards in the document.
When you’re viewing an individual Artboard, you can click on it to zoom in and view it full size — or use the zoom controls in the top-right. From there, you can scroll around to see all of its contents.
How to Comment on Documents on Cloud
If a document you’re viewing has comments enabled you can see and add comments against any individual Artboard in the sidebar. To show the sidebar, click on its icon in the top-right. From here, you can scroll through comments or add your own at the bottom. You can use emoji, basic Markdown and mentions in your comments.
To enable or disable comments for a specific document, open it up in Sketch Cloud, click on the “more options” icon (the three dots) icon in the top-right and choose Settings. From there, check or uncheck the Comment option.
How to View Prototypes in Cloud
When you open a document in Sketch Cloud, you’ll see any Prototypes it contains in a section at the top of the document overview. Click on a Prototype’s thumbnail to open and preview it in your browser.
Like the Preview window in the Sketch App, clicking anywhere on the screen will highlight any Hotspots or Links. To go back a step to the previous Artboard, click the back button in your browser.
If you’ve enabled comments on your document, anyone viewing your Prototype can choose View Artboard at the bottom of the window to leave the Prototype and enter a static view of that Artboard. From there, they can leave comments in the sidebar. To close the Prototype and return to the document overview, choose Close.
How to Download Documents from Cloud
If a document in Sketch Cloud has downloads enabled, you can download it by clicking Download Document at the bottom of the sidebar in the document view.
Note: Clicking Download Document will always download the version of the document you’re currently viewing, even if that’s an older version.
To enable or disable comments for a specific document, open it up in Sketch Cloud, click on the “more options” icon (the three dots) in the top-right and choose Settings. From there, check or uncheck the Download option.
How to Use Versioning in Sketch Cloud
When you make updates to a document you’ve saved in Sketch Cloud, it’ll automatically appear as a new version within the sidebar on Sketch Cloud.
You can also see versions for specific Artboards (if they’ve changed) in the Artboard view.
You can click on any version in the sidebar to view an older version. When you’re viewing an older version, you can click the See Latest Version button in the top-right to go straight to the latest version.
Projects are a simple way to organize your documents on Cloud by client, project or any other grouping that suits you or your team.
For personal accounts, projects live in the sidebar, underneath the All Documents and Shared with me tabs.
For Teams accounts, projects also live in the sidebar, but documents in your team’s workspace are shared with every team member, so you won’t see a Shared with me tab.
Under the All Documents tab, you’ll see every document in your team or personal workspace by default. To hide the documents that are already part of a project, you can deselect on the Include Documents in Projects checkbox in the top-right corner.
To only show documents that are part of a specific project, click the project’s name in the sidebar.
How to create a project
To create a project, click on the + next to the Projects heading in the sidebar. In the dialog that appears, give your project a name (Emoji are supported, but not Markdown) and click Create Project to finish. You should now see your project in the sidebar ready to move documents into.
How to add documents to projects
Add a document to a project (or move it fro one project to another), hover over its thumbnail and click on the “more options” icon (the three dots) to bring up its options. From there, choose Move to Project. In the window that appears, select the project you want to move the document to from the drop-down menu then click Move.
How to remove documents from Projects
To remove a document from a project, hover over its thumbnail and click on the “more options” icon (the three dots) to bring up its options. From there, choose Remove from Project. In the window that appears, click Remove to confirm. If you remove a document from a project, you’ll be able to find it in All Documents.
How to rename projects
To rename a project, hover over its name in the sidebar, then click on the arrow icon that appears next to it. From here, choose Rename. In the dialog that appears, give your project a new name, then click Save Changes to confirm. This won’t affect any documents inside this project.
How to delete projects
To rename a project, hover over its name in the sidebar, then click on the arrow icon that appears next to it. From here, choose Delete. In the dialog that appears, click Delete to confirm that you understand that you cannot undo this action. Any documents in the project you’re deleting will move to All Documents.
To delete a document, hover over its preview thumbnail in the document overview, click on the “more options” icon (the three dots) and choose Delete Document. You can also find this option in an open document by clicking the cog icon in the top-right.