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Editors, Viewers and Guests

There are three types of members that can collaborate together in your Workspace: Viewers, Editors and Guests. You can give different members different roles depending on what they need to do in your Workspace.

Viewers

Viewers can access your Workspace — and all the documents within it — in any browser and on any device. This role is great for project managers, stakeholders and anyone in your Workspace that doesn’t need to edit documents. While they don’t have access to the Mac app, Viewers can:

  • View documents in your Workspace
  • Browse back through old updates
  • Share their feedback with comments
  • Inspect designs
  • Download assets

Note: You can add unlimited Viewers to your Workspace for free

Editors

Editors can do everything Viewers do, plus they have access to the Mac app. Editors can use the Mac app to create and collaborate on documents, prototypes and Libraries. This role is great for designers and anyone else that needs access to the Mac app to make changes in design files.

On top of using the Mac app tools, Editors can star updates, manage Libraries, and share documents with other people inside and outside your Workspace. Although Editors can always view all the documents in a Workspace, other Editors can limit editing permissions for individual documents for Editors in a Workspace that are not actively working on a document.

Admins can manage Workspace members’ settings, add or remove Editor seats, or schedule empty Editor seats at any point.

Guests

Workspace Guests can only see documents that you invite them to. The Guest role is ideal when you need to collaborate with people outside your organization, or people you’re working with that don’t need full access to every document in your Workspace. Some frequent examples of Guests include:

  • Freelancers
  • Clients

You can also decide which document updates Guests see with starred updates, limit their permissions and, just like with Viewers, you can invite as many as you want for free.

Learn more about inviting Guests and accessing documents as a Guest.

Last updated on 08 Sep 2021

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